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Helen Bradley - MS Office Tips, Tricks and Tutorials

I'm a lifestyle journalist and I've been writing about office productivity software for a long time. Here you'll find handy hints, tips, tricks, techniques and tutorials on using software as diverse as Excel, Word, PowerPoint, Outlook, Access and Publisher from Microsoft and other applications that I love. My publishing credits include PC Magazine, Windows XP mag, CNet, PC User mag,, Winplanet and Sydney Morning Herald.

Wednesday, July 25, 2007

What style is that? Word

I use styles all the time to format my documents as it just makes such good sense to do so. When I get documents from others, however, often they haven't used styles or haven't been consistent (read: anally retentive) in their use. If I need to clean up the mess, I need to see what the problem is. Enter Normal view (choose View, Normal) and you see a Styles list down the left of the page. If not, choose Tools, Options, View tab and set the Style area width to around 1.5 inches (3.5cm). Now you can see the style names, identify which are misused and then fix them.

Instant order to sad, mixed up documents.

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Wednesday, July 11, 2007

Configuring Themes in Word 2007

While themes are a gimme for working in PowerPoint, they don't appear to be as useful in Word as they don't seem to do much to format the document if you're not using diagrams or shapes. However the problem isn't quite this simple. Themes in Word won't apply to the text in the document if you don't have a style in place. Use the Home tab to view the Styles option and click Change Styles and select a Style Set. Now, when you choose the Theme, the styles available change.

All of a sudden, themes make a little more sense in Word 2007.

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