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Welcome to Helen Bradley's Microsoft Office and productivity blog. I'm a lifestyle journalist specializing in business and consumer software and here you'll find handy hints for using software such as Microsoft Office 2007 and other office applications. Elsewhere on projectwoman.com you'll find tutorials, articles, how tos and tips on photography and Photoshop CS3. My publishing credits include PC Magazine, Windows XP magazine, CNet, PC User magazine, InformIT and others.

Thursday, February 22, 2007

Excel - finding duplicates

Excel's conditional formatting option has lots of handy uses including highlighting cells that contain duplicate data.

To do this, highlight the range to investigate, for example, a series of entries in column C starting with cell C1. Now choose Format, Conditional Formatting, select Formula Is and enter this in the formula area:

=COUNTIF($C:$C,$C1)>1

Click Format and then select a pattern and color to use and click Ok.

Now duplicate entries in the column will be indicated with the shading you've provided. You can copy and paste this formatting down to other cells in column C to include them.

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