Thursday, December 17th, 2009
So, you’ve finished designing your presentation in PowerPoint and it’s time to you’re your final preparations.
One thing you will need is handouts for your participants. It is easy to use Microsoft Word to create custom handouts for your PowerPoint presentation.
First complete the presentation so the slides are all is complete select the Office button and choose Publish > Create Handouts in Microsoft Office Word.
When the Send to Microsoft Office Word dialog appears, select the layout for the slides and text. There are various combinations of slides, notes and blank lines that you can choose from.
Select either the Paste or the Paste Link button depending on whether you want to embed the slides in the Microsoft Word document or simply link to them.
When you are done, click Ok and wait as Microsoft Word opens and the slides, notes and blank lines are created automatically for you in a new Word document.
Once the handouts are complete, you can format the document as you wish and add a cover page, headers and footers as desired and then print your slide handouts for distribution at presentation time.
Labels: handouts, Microsoft Word, Paste, Paste Link, PowerPoint 2007, Publish
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posted by Helen Bradley @ 9:00 pmNo Comments links to this post
Wednesday, March 11th, 2009
Just a short tip today, I just tripped over this and thought “WOW! I didn’t know that!” so I wonder if you know it too?
Ok.. step back a bit. I’m doing a column on columns in Word and I’m showing how to place a text box or image in a document laid out in 2 columns so the text box or image travels with the text and how to take it out of the line of text so it floats independently.
To create the text box, I select my text, then realize I need to create the text box first and click the Text box button without deselecting the text. [insert WOW moment in here].
What happened was that the text box got created automatically and the selected text appears inside it – just like that – how cool is that?
So, next time, instead of creating a text box and then copying and pasting text into it, select the text and click the Text Box button on the Drawing toolbar in Word 2003 and earlier and it will all be done automatically for you in one smooth step. The same process works in Word 2007 too but you must click the Insert tab, click the Text box button and choose Draw Text Box for it to happen.
Instant text in text boxes in Microsoft Word – can’t ask for anything more simple than that.
Labels: Microsoft Word, text box, text in a text box, textbox, Word 2003, Word 2007
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posted by Helen Bradley @ 3:05 amNo Comments links to this post
Wednesday, October 15th, 2008
First the explanation:
Look at any book and the characters in it don’t look quite like those you print on your printer. The reason? the characters in the book are placed closer together than those on your printed page.
Now the technical stuff:
Character spacing is the amount of space between characters of type. If you reduce the amount of spacing just a bit, you get a nicer look to your font, it just looks that little bit more professional.
Now the how to big:
To alter the spacing between characters, select the text to alter and select Format > Font > Character Spacing tab. From the Spacing list box select Condensed and in the By: textbox set the reduced spacing value to somewhere between .1 pt and .3 pt – the results will be subtle but noticeable and your text will look lots nicer.
Labels: character spacing, condensed, Microsoft Word
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posted by Helen Bradley @ 9:17 pmNo Comments links to this post
Tuesday, November 27th, 2007
You’ll have seen preview images when you open a file in Word. If you choose File > Open and, from the Views option list you choose Preview, you will see either a small image of the full page or some of the text on the page. All this begs the question of what determines what you see?
The full page preview is an option when you save a file in Word. To configure it, choose File > Properties > Summary tab and enable the Save Preview Picture checkbox. Now, when you save the file it will have a preview image saved with it which will show in the preview area.
To ensure the Properties dialog appears everytime you save a file the first time so you can configure the Save Preview Picture option, choose Tools > Options > Save tab and enable the checkbox for Prompt for Document Properties.
Labels: Document properties, Microsoft Word, preview image
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posted by Helen Bradley @ 9:56 pmNo Comments links to this post
Tuesday, November 27th, 2007
I’m sure it’s happened to you just as it has to me. You copy and paste some text in from the web or an email message and it comes in with leading spaces – on evey line. There are lots of ways to remove the problem starting with hitting the delete key way too many times. Stop already!
There is, however one very smart way to do it without getting a repetitive strain injury. Select the lines of text and press Control + E to center the text. With the text still selected press Control + L to left align it and voila! the spaces are gone.
Labels: Microsoft Word, Removing leading spaces, web text
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posted by Helen Bradley @ 5:35 am5 Comments links to this post
Wednesday, November 21st, 2007
Picture this, you have a line of type in Word with a phone number in it. But… when ever you type it the first part of the phone number goes on one line and the next part scrolls around to the next line. It just won’t ’stick’ all together.
What you need is a hard space. This is some thing that looks like a space, prints like a space but sticks things together. To use it, remove the space that is between the two pieces you want to stick together then press Control + Shift + Space Bar and you have your hard space.
Word also has a sticky/hard hyphen. It shows between two words but never splits words across the end of a line. Same thing – Control + Shift + Hyphen.
Labels: hard hyphen, hard space, Microsoft Word
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posted by Helen Bradley @ 1:09 am1 Comment links to this post
Friday, November 2nd, 2007
When Microsoft Word first included the Click and Type option it helped a lot of new users who couldn’t work out how to type anywhere on the page.
For those of us used to using WordPerfect 5.1 it solved another problem entirely. It lets you include left and right aligned text on the same line. Double click at the left margin of one line and type a word – it aligns to the left. Now, on the same line, double click at the right margin and type a word – it is right aligned – both pieces of text align and work independently of each other. It’s something you couldn’t do easily without this tool.
Labels: Click and type, left align, Microsoft Word, right align
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posted by Helen Bradley @ 8:10 pmNo Comments links to this post
Monday, June 4th, 2007
I use the £ and ¢ symbols a lot but they’re not on my keyboard. However they’re on my toolbar, thanks to the ability to customize Word’s toolbars.
Right click Word’s toolbar and choose Customize and then the Commands tab. Click the All Commands option in the Commands list and locate and click the Symbol: entry. Drag and drop it onto a toolbar and, when the symbol dialog appears, click the symbol to attach to the button and click Ok.
The toolbar button displays the font name and the symbol number. To make it look prettier, right click the button and type a different name for it. If the symbol can be typed using the keyboard by pressing the Alt key and typing out the numbers then do this. Alternately, click the Edit Button Image button and draw the symbol to create your own icon.
And, if you’re curious, the £ symbol is Alt + 0163 and the ¢ symbol is Alt + 155 – so now you know.
Labels: Microsoft Word, special symbols., toolbars
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posted by Helen Bradley @ 8:06 pmNo Comments links to this post
Wednesday, May 23rd, 2007
As an extension to yesterday’s tip my preference for moving items around a Word document is to hold the Shift and Alt keys together and to use the Up and Down arrow keys.
This moves a paragraph up and down a document or, if you have more than one paragraph selected, it moves all of them up and down a document.
If you do this inside a table you move the table row up and down the table – neat but there’s more to come. If the table row moves past the top of a table it is broken out of the table and it becomes a table all of its own. Move some table rows from one table down into another table and they’re automatically incorporated into the second table. It’s an amazingly simple yet effective way of moving things around a Word document.
Labels: Microsoft Word, Moving paragraphs, table rows
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posted by Helen Bradley @ 7:35 pmNo Comments links to this post
Monday, May 7th, 2007
I love this tip. It’s so much fun and so unexpected that you can do it. In fact, I’ve been working a lot lately on funky graphics stuff in Word so expect to see more in future. It seems like the fewer tools they give us the more I want to make them work for me.
So, here we go. Open a Word document and, from the Drawing toolbar, click the Oval tool and draw a circle on the page. Click the shape, right click, choose Format AutoShape and click the Colors and Lines tab. From the Fill Color dropdown list choose Fill Effects then the Picture tab. Then click Select Picture and locate and open your image by clicking Insert. Click the Lock picture aspect ratio checkbox and click Ok twice. It sounds complicated but it’s really pretty easy to do and the results.. well they’re great.
Better still, you can use any shape – it doesn’t have to be a circle… any of the AutoShapes will do.
Labels: circular images, Microsoft Word, shapes
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posted by Helen Bradley @ 4:31 pmNo Comments links to this post
So, you’ve finished designing your presentation in PowerPoint and it’s time to you’re your final preparations. 
