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Welcome to Helen Bradley's Microsoft Office and productivity blog. I'm a lifestyle journalist specializing in business and consumer software and here you'll find handy hints for using software such as Microsoft Office 2007 and other office applications. Elsewhere on projectwoman.com you'll find tutorials, articles, how tos and tips on photography and Photoshop CS3. My publishing credits include PC Magazine, Windows XP magazine, CNet, PC User magazine, InformIT and others.

Tuesday, January 23, 2007

Check for Duplicates in an Excel List
To check an Exel list for duplicate entries, first select the list and name it using Insert, Name, Define and call it ListToCheck.

Now, select the list (and, assuming the list starts in cell A2), choose Format, Conditional formatting and type Formula Is and then
=Countif(ListToCheck,A2)>1

Then click Format to apply a format and click Ok.

Now each cell containing a duplicate entry will be formatted so you'll see it clearly.

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